The Office Assistant plays a key role in supporting the daily operations of our company, helping ensure the workplace runs smoothly and efficiently for everyone.

You might be our missing piece if you have:

• Excellent English skills, both written and spoken
• Solid knowledge of Microsoft Office tools
• A valid driver’s license – required
• A proactive, self-starter mindset, with the confidence to take initiative
• Positivity, attention to detail, and reliability
• A flexible approach—feeling comfortable when priorities or plans shift
• A sense of belonging when you read about our team and culture

We would be thrilled if you have:

• Prior experience in a similar office support or administrative role

What you’ll be working on:
Keeping the office supplied and organized

• Maintaining accurate inventory of furniture, office supplies, and equipment (printer, coffee machine, dishwasher, refrigerator, etc.), ensuring all items are in good condition and available for employees as needed
• Ordering office supplies, including coffee, stationery, cleaning products, and any other necessary materials

Managing correspondence and couriers

• Making sure all incoming correspondence and packages are directed to the right departments or colleagues, and that all inquiries are answered promptly and professionally
• Creating shipping documents (AWBs) for outgoing parcels

Filing documents and maintaining an organized system

• Keeping contracts, invoices, and other legal paperwork, plus correspondence with suppliers, easy to find and up to date

Meeting room setup and business meeting support

• Ensuring meeting rooms are clean, fully equipped (TV, projector, notebooks, pens, etc.), and ready for client and company meetings
• Arranging refreshments or snacks for meetings, as needed

Managing travel and accommodation

• Handling business travel and accommodation arrangements for colleagues, staying in touch with booking agencies

Organizing company events

• Collaborating with various departments to help plan and organize company events

Supporting workplace safety (SSM)

• Checking fire extinguisher validity
• Helping with collecting required signatures and maintaining safety documentation

Maintaining relationships with suppliers

• Staying in contact with current suppliers and searching for new ones as needed

If you’re organized, reliable, solutions and people oriented, and enjoy contributing to a positive team environment, we’d love to meet you!